Your office is a reflection of your company. Fact. A dirty office space tells people that your firm does not operate professionally or that it won’t be able to deliver the expected results. And you certainly don’t want clients thinking your services may not be up to par.
Maintaining a clean office space is therefore a must. However, with so many options for office cleaning and janitorial services available, finding the right one can be challenging. That’s why we’ve come up with a comprehensive guide filled with expert tips to make the process of selecting the best commercial office cleaning services as smooth and efficient as possible.
The Importance of Regular Office Cleaning
Aside from being a reflection of your professional image, your office should also be regularly maintained for health and well-being issues. Regular office cleaning not only contributes to a positive work environment but also helps prevent the spread of illness-causing germs.
According to a study by the University of Arizona, the average office desk harbors 400 times more bacteria than a toilet seat! So you can imagine how easily disease can spread in the office if even just one employee gets sick and no regular office cleaning is done.
By enlisting the services of a reputable commercial cleaning company, you can reduce the risk of employee sick days and maintain a healthy workspace.
Top Tips in Looking for Commercial Cleaning Services
When it comes to choosing office cleaning services for your commercial space, you should take the following steps:
Research the market
The first step in choosing the best commercial office cleaning services is conducting thorough research. Manhattan has numerous providers of janitorial services, and gathering information about them can help you identify the one that best fits your needs.
Ask for recommendations from family, friends, or colleagues. Satisfied customers will usually provide word-of-mouth recommendations. At the same time, if they had a negative experience, they will also tell you which commercial cleaning companies to stay away from.
You can also do a simple online search, which should provide you with a good list of service providers along with customer reviews and ratings for each.
When analyzing reviews, pay attention to the experiences of other clients but don’t just focus on the positive experiences. Take a look at the negative reviews as well, and see how the cleaning business addressed the complaint. This should offer you plenty of insights into the reliability and quality of their service.
Evaluate experience and expertise
Experience and expertise play a vital role in determining the quality of service the office cleaning company provides. A company with a proven track record in the industry is more likely to deliver high-quality cleaning and janitorial services.
Look for cleaning businesses with at least a few years of experience in commercial cleaning, particularly in Manhattan's fast-paced business environment. Those years of experience in the industry mean that they have likely encountered a lot of cleaning challenges and will know what to do in case they encounter another one while working on your commercial office space.
Also, ensure that the cleaning business you select has experience handling offices similar to yours. For instance, office buildings need a different kind of cleaning from, say, industrial buildings. So if you have a large office space, choose a commercial cleaning company which is familiar with maintaining such areas.
Assess the range of services offered
Different commercial office cleaning services may offer varying service ranges. Some may provide only basic janitorial services, while others will do additional work like carpet cleaning, window washing, deep cleaning, or disinfecting services.
Inquire about the full range of commercial cleaning services offered by potential providers and ask whether they can customize their offerings to meet your specific needs.
When you choose a cleaning service that can cater to all your requirements, you will save time, effort, and money in the long run, as you won't need to hire multiple providers for different tasks.
Inquire about cleaning supplies and equipment
The quality of cleaning supplies and equipment used by a cleaning service can significantly impact the results. Therefore, inquire about the types of cleaning products and tools the company uses. Opt for a cleaning service that uses eco-friendly, non-toxic cleaning supplies to ensure a safe and healthy work environment for your employees as well as for any customers that visit.
Additionally, ensure the cleaning company utilizes modern, well-maintained equipment for efficient and thorough cleaning.
Obtain and compare quotes
After shortlisting potential office cleaning services, request quotes from each. Provide detailed information about your office space, cleaning requirements, and service frequency to receive accurate estimates.
Ideally, you should inform them of all areas that would need cleaning. For example, list down how many conference rooms, bathrooms, working space areas, and the like you would like to be included in the cleaning and how big these places are.
When comparing quotes, consider the range of services, the company's experience and reputation, and the quality of their supplies and equipment. Sometimes, the cheapest option may not be the best choice, as it might compromise quality or reliability.
Many cleaning businesses will be happy to give you a free quote so you don’t have to pay for an inquiry.
Ask for references
Before finalizing your decision, ask the office cleaning business for references. Reputable cleaning companies would have no problem providing you with the contact information of past or current clients who can vouch for their work. Speaking with these references can offer a clearer picture of the service provider’s performance, reliability, and professionalism.
Look for a flexible and responsive service
Flexibility and responsiveness are essential qualities for any service provider, including commercial office cleaning services. And excellent customer service is a critical aspect of any business relationship.
Choose a commercial office cleaning company that can adapt to your schedule and accommodate any special requests or changes in cleaning frequency. A responsive service provider can address any concerns or issues promptly, ensuring your property remains in pristine condition at all times.
Conduct a trial period
Consider conducting a trial period with the chosen cleaning service before committing to a long-term contract. The trial period will be an opportunity for you to evaluate their performance, adherence to your requirements, and overall satisfaction with their services.
If you're not satisfied with their performance during the trial period, you can explore other options without being locked into a long-term agreement.
Trust your instincts
Lastly, trust your instincts when making your final decision. After considering all the factors mentioned above, you should have a good idea of which cleaning service will best suit your needs. Go with the one that feels like the right fit for your office and instills confidence that they'll keep your workspace in top-notch condition.
Factors To Consider When Choosing a Cleaning Schedule
When selecting office cleaning services, it's essential to determine the frequency and timing of cleaning that best suits your company's needs. Make up a checklist, and see which one ticks off the most boxes for the following factors:
Office size and layout
Large office buildings or those with complex office layouts may require more frequent cleaning to maintain a clean environment.
Number of employees
More employees typically mean more mess, which in turn results in requiring more frequent cleaning to keep the workspace tidy and organized.
Industry and office activities
Some industries, such as healthcare or food processing, may require more stringent cleaning protocols due to the nature of their work. Additionally, commercial properties with high levels of foot traffic or those that host events may require more frequent cleaning.
Your budget will play a significant role in determining the frequency and scope of your office cleaning services. Be sure to balance cost considerations with the need for a clean and healthy work environment.
By taking these factors into account, you can determine the ideal cleaning schedule for your office, ensuring a consistently clean and productive workspace.
Transform Your Office Space Into a Clean and Productive Environment
Selecting the best commercial office cleaning services in Manhattan doesn't have to be a daunting task. By following these tips and conducting thorough research, you'll be well on your way to finding a reliable, professional, and efficient cleaning service that will keep your office looking its best.
Eco Green Cleaning can help you enhance productivity, promote employee well-being, and create a positive impression on your clients.
Click here to request a personalized, no-obligation quote from us and discover how our customizable, eco-friendly cleaning solutions can transform your office environment.