The fast-paced world of New York City demands that businesses maintain a polished and professional appearance that reflects your company's dedication to excellence. One essential aspect of this is ensuring the office environment is clean and inviting.
Outsourcing your office's cleaning needs to a commercial cleaning company is a practical solution to maintaining this standard. The ideal cleaning business will have the expertise to ensure your office site always looks its best. The process of commercial cleaning hiring can be a bit overwhelming though, but choosing the right company can make all the difference in the presentation and well-being of your workspace.
But before you go looking for one, you need to create a list of the specific cleaning jobs you want done in your office. This step is important to note for several reasons because it:
Helps clarify your requirements.
Ensures a customized cleaning plan.
Enables accurate time and cost estimation.
Helps you compare the skills and offerings of different companies.
By taking the time to create a detailed list of those jobs and tasks, you can simplify communications with the cleaning business about the full scope of services you require. It also helps you better assess the company’s capabilities and expertise.
List of Office Cleaning Jobs and Tasks
We’ve already highlighted why it’s important to have a clear understanding of the jobs and tasks involved in maintaining a clean office before you go looking to hire a commercial cleaning operation. Here are some common office cleaning jobs you might want to note and consider adding to your list.
Sweeping and mopping floors
This basic task is essential to both cleanliness and maintaining a clean office environment. A professional office cleaner should be skilled in floor care, ensuring that all surfaces are clean and safe.
Taking out the trash
Regularly emptying trash bins and replacing liners is crucial for maintaining sanitary offices and workspaces.
Dusting and wiping surfaces
A thorough cleaning of all surfaces, including desks and shelves, will help reduce allergens and maintain a tidy appearance.
A clean restroom is essential for the comfort and health of employees and guests. This includes sanitizing toilets, sinks, and other fixtures; cleaning mirrors; and replenishing supplies.
Vacuuming carpets and rugs
Regular vacuuming is necessary to remove dirt, dust, and allergens from carpets and rugs, and to promote a healthier office environment.
Cleaning windows and glass surfaces
Sparkling windows and glass doors make a great first impression on visitors. Regular cleaning is essential to maintain a polished appearance.
Disinfecting high-touch surfaces
Door handles, light switches, and other frequently touched surfaces should be regularly disinfected to prevent the spread of germs.
Office equipment, such as computers, printers, and telephones, should be regularly cleaned and maintained to prolong their lifespan and ensure optimal performance.
Maintain supply rooms
A well-organized supply room makes it easy for employees to find the items they need. An office cleaner can help keep these key spaces tidy and well-stocked.
Factors to Consider When Hiring a Commercial Cleaning Company
Now that you’ve made up your list of commercial cleaning jobs you’d like done for your office, it’s time to search for the right agency to do it. To make the selection process easier to manage, here's a list of key elements to take note of:
Look for companies with plenty of previous experience and an excellent record of happy customers. Is the management responsive? Is the management team responsible and reliable? Online reviews, testimonials, and recommendations from other businesses can help you find a reputable company.
Ensure that the firm you hire offers all of the office cleaning services you require, such job as as floor care, disinfection, general cleaning, housekeeping, and other specialized jobs. It will be more complicated to outsource different jobs to a few different companies.
An experienced company will be familiar with the unique challenges of cleaning commercial buildings, and have the knowledge to tackle any issues that may arise.
The cleaning agency should be able to customize its services to meet the specific needs of your office. Find one that offers a customizable plan that can let you add or remove services as you choose.
The cleaning business that you decide to go with should be able to work with you on whatever schedule you need, such as weekdays or weekends; full-time or part-time; and during business operations or after hours.
Green cleaning is utilizing environmentally friendly, cleaning materials, supplies and practices, which is now a must for many businesses. Make sure the one you choose shares the same commitment to sustainability and responsibility as you do.
Assessing the Quality of a Commercial Cleaning Company
After narrowing down your options, the next step in your search is evaluating the quality of the commercial cleaning companies you've shortlisted. Here are some tips for making the right choice:
Schedule a consultation
A face-to-face meeting with a representative from the cleaning company can provide valuable insight into their professionalism communication skills and approach to cleanliness. This is the time to lay down all your requests and needs and see whether they have the ability to meet them. Ask too whether they will provide all the tools or if you, as the client, should.
Request a detailed proposal
A comprehensive proposal should outline the cleaning services provided, the frequency of service, the cost, how many rooms or offices are included, and so on. This will help you make an informed decision when comparing different companies.
Check for certifications
Does their employee or team of cleaners come highly trained? Do they have the necessary skills to undertake the job? Training certifications demonstrate a an employer' commitment to industry standards, professionalism, and continuous improvement.
Ask for references
A reputable business should be able to provide references from satisfied clients. Contacting these references can give you an idea of the quality of service the company offers and their level of customer satisfaction.
Clear and open communication is crucial when working with a cleaning company. Assess how responsive they are to your questions or concerns and whether they provide timely updates on their services.
Insurance and bonding
Ensure the one you choose is responsible, properly insured, and bonded to protect you from liability in case of accidents or property damage to your facilities.
If possible, arrange for a trial period with the company to assess their services firsthand before you sign up for a long-term plan with them. This can help you determine if they are the right fit or if you need to go looking for another.
Enhance Your Office Environment with Eco Green Cleaning's Sustainable Solutions
As you've seen, finding the right commercial cleaning company in Manhattan involves considering various factors. By taking these aspects into account, you can make a well-informed decision that aligns with your office's unique needs and values.
Now that you're equipped with the necessary knowledge, it's time to take the next step toward a cleaner, greener workspace.
Eco Green Cleaning is here to offer you just that with our perfect blend of reliable and detailed cleaning services. With a focus on sustainability and professional expertise, our team of professionals is dedicated and ready to serve you with a top-notch cleaning experience.
Trust us to keep your Manhattan office spotless. Connect with us today!